eNotarization Laws in the U.S.: What Changed in 2025?

The way we notarize documents in the United States has undergone a digital revolution, and 2025 is shaping up to be a milestone year in this transformation. What was once a niche solution for tech-forward businesses is now a mainstream, legally recognized process across all 50 states — backed by stronger security measures, clearer regulations, and growing federal momentum.

In this article, we break down what eNotarization is, how the laws have changed in 2025, and what it means for notaries, businesses, and consumers.

1. Understanding eNotarization and RON

Before diving into the new changes, it’s important to distinguish between two key terms:

• Electronic Notarization (eNotarization or IPEN): The notarization of a digital document where the notary and signer are physically in the same place, but the process is conducted electronically rather than on paper.

• Remote Online Notarization (RON): The notarization of a document when the notary and signer are in different locations, connected via secure, real-time audio-video technology.

Both processes are now legally recognized in all U.S. states, though the rules and technology requirements vary.

2. The Big Shift: 2025 Legal Landscape

Nationwide Adoption

By 2025, all 50 states have formally legalized electronic notarization. Many have also adopted permanent RON laws, moving away from the temporary measures first introduced during the pandemic.

Federal Push – The SECURE Notarization Act

Although still awaiting final passage, the proposed SECURE Notarization Act aims to create a consistent national standard for interstate eNotarization. If passed, it would:

• Allow RON nationwide, regardless of individual state rules.

• Require strong identity verification protocols, including video recording of the session.

• Help eliminate confusion around cross-state recognition of notarized documents.

3. Key Changes Introduced in 2025

1. Stronger Identity Verification
   Many states have introduced advanced authentication methods, such as:

   • Knowledge-based authentication (KBA) questions.

   • Biometric verification (facial recognition, liveness checks).

   • Multi-factor authentication before the notarization begins.

2. Approved Technology Platforms
   States now require notaries to use approved Remote Online Notarization platforms, often called Electronic Notarization Facilities (ENFs), which must meet strict standards for encryption, tamper-evident seals, and secure cloud storage.

3. Digital Journals and Recordkeeping
   More states mandate that notaries maintain secure, cloud-based journals and store video recordings of RON sessions for several years to aid in audits or legal disputes.

4. Mandatory Training and Certification
   Several states now require notaries to complete state-approved RON training and receive certification before performing online notarizations.

4. Why 2025 Is a Turning Point

The combination of full state adoption, advanced technology requirements, and pending federal standardization makes 2025 the year eNotarization shifts from “emerging option” to “industry standard.” For industries like real estate, banking, healthcare, and legal services, this means faster transactions, fewer errors, and improved customer convenience.

5. Benefits for Businesses and Consumers

• Speed & Efficiency: No more scheduling conflicts or mailing delays — documents can be notarized in minutes.

• Broader Access: Remote notarization is especially valuable for people in rural areas, those with mobility issues, or clients located overseas.

• Enhanced Security: Encrypted platforms and video records reduce fraud risks compared to traditional paper notarizations.

• Regulatory Clarity: Uniform standards (when federally passed) will make cross-border transactions smoother.

6. What You Should Do Now

For Notaries:

• Review your state’s specific eNotarization and RON laws.

• Complete any required certification or training.

• Choose an approved platform that meets your state’s security standards.

For Businesses:

• Audit your current document processes to see where eNotarization can improve turnaround times.

• Partner with compliant ENFs to ensure legal defensibility.

• Train staff on best practices for digital transaction management.

Conclusion

2025 marks a pivotal moment in the history of notarization in the U.S. With all states now recognizing eNotarization, robust security measures in place, and federal standardization on the horizon, the process is more secure, accessible, and efficient than ever before. For notaries, businesses, and consumers, embracing this digital shift isn’t just an option — it’s the new standard.